Create and manage events

Create and manage events

The Events app lets you schedule group sessions, webinars, and meetings within your program. Events support single or recurring schedules, attendance tracking, reminders, and post-event feedback.

Create an event

New Event modal showing title, date and time, duration, location, and visibility fields

  1. Open your program and click Events in the sidebar (or use the + button in the header and select Event)
  2. The New Event modal opens with these fields:
    • Event Title — Name of the event
    • Date & Time — Start date, start time, and duration in minutes
    • Timezone — Defaults to your timezone
    • Location — Choose Link (with a meeting URL) or In Person (with an address)
    • Visibility — All Space Members or Sub-Groups (restrict to specific groups)
  3. Expand Show host, feedback and reminder settings to optionally set:
    • Hosts — Assign one or more co-hosts
    • Reminders — Up to 3 notification reminders (minimum 15 minutes before)
    • Feedback — Toggle to request feedback after the event
  4. Click Add Event

Recurring events

Toggle Multiple Events in the creation modal to create a series that repeats on a schedule. Recurrence options include:

  • Daily — Every N days
  • Every weekday — Monday through Friday
  • Weekly — On a specific day each week
  • Monthly — Same date each month, or a pattern like “second Tuesday of every month”
  • Annually — Same date each year
  • Custom — Repeats every N weeks or months on specified days

Each series can have up to 24 events. All events in a series are linked — you can update or delete individual events, or apply changes to “this and all future events.”

Event locations

Events support two location types:

  • Online — Provide a meeting link (Zoom, Google Meet, etc.) that participants can click to join
  • In person — Describe the physical location

Attendance tracking

RSVP

Participants can respond to events:

  • Attending — Confirmed attendance
  • Not attending — Declined

If a participant hasn’t responded, they receive a reminder 3 hours before the event.

Recording attendance

After an event, admins can manually record who actually attended:

  1. Open the event.
  2. Mark participants as attended or not attended.

This data is available in attendance reports.

Event reminders

Set up to 3 reminders per event. Reminders can be set in minutes, hours, days, or weeks before the event starts (minimum 15 minutes). Participants also receive an automatic reminder 3 hours before the event if they haven’t responded to the RSVP.

Event feedback

When feedback is enabled, participants receive a notification 5 minutes after the event ends prompting them to submit feedback. Feedback responses are available in event reports.

Event recordings

After a session, you can attach a recording:

  1. Open the event.
  2. Upload or link the recording.

Participants can watch the recording directly from the event.

Calendar integration

If participants have connected their calendar (Google Calendar or Microsoft Outlook), events are automatically pushed to their personal calendar. Updates and cancellations sync automatically. See Set up one-on-one booking for calendar connection details.

What to do next